Print Manager Plus with Client Billing and Authentication
Print Manager Plus can set authentication, Verification, Quotas, and Restrictions. Different levels of print Authentication or Verification can be set on individual printers or all printers. Quotas and Restrictions can be set on a single or multiple users, user groups, and organizational units. Restrictions can be set directly on a printer or group of printers. Default settings can be turned on for new Users, and Printers added to the Active Directory.
If a print job has been denied because of a restriction or a quota has been met, Print Manager Plus can automatically be set to Pause the print job or Delete the print job. Pop-Up messages can then be automatically sent to the user’s workstation explaining why the print job was denied. Low balance pop up messages can also be sent when a user gets close to his quota.
Authentication
The Authentication module is an application that runs on any Windows workstation and is activated when a user prints. The Authentication modules relays the data of the print job to the user, it is then up to the user to bill this print job to a customer, or simply delete the print job. Communication between the Print Manager Plus service running on the Print Server and the Authentication module uses TCP/IP, if this is not available it will use Named Pipes.
Print Job data relayed to the user consists of detailed information.
Print Job Name
# of Pages
Black and White or Color
Job Cost
User Quota Balance. If a User Quota is enabled.
New User Balance. If a User Quota is enabled.
Client Name Selection
Countdown Timer
With the ability of Authentication, other rules can be set for the users in general
Print Job Timer countdown to delete the job if it is not printed.
Batch Printing. The ability to bill multiple print jobs to a single client account.
Ability to create client account on the fly.
Authentication security also includes using built-in Windows security measures or creating custom passwords through Print Manager Plus.
Create custom Username and Password.
Use existing Active Directory Username and Password.
Create Client Account custom Password.
Uses Windows Encryption.
Auto Delete the print job by timer countdown.
The Authentication module includes many levels of security, which any professional services company can use. Below is a detailed description of each level of authentication which can be set.
Client Billing Print Job Verification Only
The Authentication Module will popup showing the print job information. The user will have the option to select a Client Account to bill the print job to, or delete the print job.
Client Billing Print Job Authentication by Client Account Password Only
The Authentication Module will popup showing the print job information. The user will have the option to select a Client Account to bill the print job to, or delete the print job. This will also require the user to authenticate by entering the Client Account password if one is set for that Client Account.
Client Billing Print Job Authentication by User Password Only
The Authentication Module will popup showing the print job information. The user will have the option to select a Client Account to bill the print job to, or delete the print job. This option will require the user to enter their password.
Client Billing Print Job Authentication by User Name and User Password Only
The Authentication Module will popup showing the print job information. The user will have the option to select a Client Account to bill the print job to, or delete the print job. This option will require the user to authenticate by entering their username and password.
User Verification and Authentication Settings
Print Job Verification Only
When this is selected, the Authentication Module will popup showing the print job information including total pages and job cost.
Authentication by Password Only
The Authentication Module will popup showing the print job information. The user will be prompted with the option to Print or Delete job. This option will require the user to enter their password.
Authentication by User Name and Password
The Authentication Module will popup showing the print job information. The user will be prompted with the option to Print or Delete job. This option will require the user to authenticate by entering their username and password.
Hard Quotas
Click here to view the Quotas dialog.
Set printing account balance by all printers.
Set multiple printing balances per a group of printers.
Supports all currencies.
Set page balance.
Balances can be deducted by set page costs and deductions with factors such as; B/W, Color, Page Size, Duplex, and N-Up printing.
Set Quotas to reset by day, week, month, or year.
Set Quotas to accumulate by day, week, month, or year.
Supports Negative balances.
Restrictions
Click here to view the restrictions dialog.
Set multiple restrictions on a User, User Group, Organization Unit, and Printer.
Deny printing for print jobs over X number of pages.
Deny printing if document size is over X amount of Bytes, Kilobytes, or Megabytes.
Only Deny or Only Allow printing based on strings or words in the document title.
Deny printing if the print job is color.
Deny printing if the print job is Black and White.
Deny printing if the number of copies of a print job exceeds X amount.
Deny printing if the document is reprinted within so many seconds. This handles accidental duplicate printing.
Deny printing based on time of day. This allows you to set a Black Out time when all printing is denied.
Security
Deny or Allow printing by users who are not recognized by Active Directory.
Enforce Print Job Verification or Authentication at Workstation.
Supports Sarbanes-Oxley compliancy.
Supports HIPAA compliancy.
Supports Data Protection Acts compliancy.
Messaging
All messaging is done through the Authentication module. The module will also allow pop-up messages to be sent to the user if a quota or restriction has been met.
Features include:
Automatically Delete a Print Job when a Quota, Restriction, or Security rule has been met.
Automatically Pause a Print Job when a Quota, Restriction, or Security rule has been met.
Quota low balance warning message
Quota has been met message.
Individual Restrictions have been met message.
User not recognized by Active Directory message.
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Reports, Graphs, and Statements
Print Manager Plus uses a built in Crystal Reports viewer. The Client Billing & Authentication Edition of Print Manager Plus has over 147 built in pre-made reports and graphs.
Features include:
Over 147 pre-made reports, graphs, and statements.
Date and Time Value Range.
Reports by String Search.
Add Report Title.
Detailed and Summary Reports with drill down capabilities.
Print Reports or Graphs
Zoom In or Out of Reports and Graphs.
Over 17 export options including: PDF, Html, Rpt, Word, Excel, RTF, CSV, TXT.
File destinations include: Disk File, Application, Lotus Domino, Exchange, MAPI.
Click here to view a list of all Reports and Graphs.
Reports
Reporting includes detailed and summarized data displaying all aspects of printing on your network. Reporting can be done on these categories:
User
User Groups
Organizational Units
Client Account
Workstations
Servers
Printers
Bandwidth
Savings
Administration
Client Statements
Password Lists
Graphs
Graphs are pre-made and show detailed data including, Top 10 lists, Most Active, and many other detailed print traffic activity.
Graphs by Date and Time
Graphs of Most Active
Graphs of Bandwidth
Graphs for Savings
Graphs by Color, Duplex, and Page Size.
Statements
Statements are pre-made and show detailed client data print traffic activity. The statements are laid out in a statement form.
Weekly Detailed Client Statement
Monthly Detailed Client Statement
Yearly Detailed Client Statement
Export Formats
Once a report or graph has been produced there are many export options and destinations you can send the data. Printing is also an option.
Over 17 export options including: PDF, Html, Rpt, Word, Excel, RTF, CSV, TXT.
File destinations include: Disk File, Application, Lotus Domino, Exchange, MAPI.
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Product Interface and Usability
The Print Manager Plus interface has been designed over the years but has not changed much. The style and design has always been in line with Windows and also keeping the product eye pleasing, but most of all easy to use and simple to navigate for any size customer.
Click here to view the Print Manager Plus interface.
As you can see the product is divided up by tabs. These tabs are Users, User Group Defaults, Organizational Units, Printers, Print Servers, and Reports.
If using Active Directory or LDAP Print Manager Plus will automatically display Users, User Groups, Organizational Units, and Printers. If using a Work Group Print Manager Plus will display Users and Printers.
All Administration of Print Manager Plus is done from this interface and it can be used for one print server or thousands of print servers over any size enterprise.
Administrative Views and Rights:
Because Print Manager Plus has been fully integrated with Active Directory and LDAP the product can be setup to have multiple views of the interface. Our Admin Rights allows for a master Administrator to assign lower lever Administrators rights to the viewing and editing of Specified Users, Groups, Organizational Units, and Printers.
When the lower level Administrator attempts to open the Print Manager Plus interface he will be prompted for a Username and Password. Once he logs in he will only be able to view and edit his specified Users, Groups, Organizational Units, and Printers.
The interface is for viewing, editing, and managing Quotas, Restrictions, Printers Cost, and Updating the software. The interface is not meant to collect data from; this is done through the Reports tab.
Interface Feature Summary
Work Group Integration
Active Directory Integration
LDAP Integration
Administrator Rights and Security
View and Edit Print Manager Plus functions for Users, Groups, Organizational Units, Print Servers, and Printers.
Users Tab
The user display allows the Administrator to view and edit user properties and set quotas and restrictions.
Click here to view the Print Manager Plus User interface.
Features include:
View User Name, Full Name, Domain Name, Account Balance, Pages Printed, Printing Restrictions, Account Update Schedule, Group Membership.
Search User and Strings.
Set an account with unlimited printing, Quotas, and Restrictions.
Set an account with multiple balances per printer groups.
Change a user’s primary user group membership for print reporting.
Import a user list for a Work Group setup.
Adjust Account Balance.
Add Credit to Account.
Reset Pages Printed.
Delete User Account.
User Group Defaults Tab
The user group defaults display allows the Administrator to view and edit user group’s properties and set quotas and restrictions. This also sets a default value for any new users added to that group.
Click here to view the Print Manager Plus User Groups Defaults interface.
Features include:
View Group Name, Domain Name, Default Account Balance, Default Restrictions, Default Update Schedule, Group Type.
Search User Group name and Strings.
Set an account with unlimited printing, Quotas, and Restrictions.
Set an account with multiple balances per printer groups.
Create an internal Print Manager Plus User Group for reporting purposes.
Adjust Account Balance.
Add Credit to Account.
Delete User Group Account.
Organizational Units Tab
The Organizational Units display allows the Administrator to view and edit Organizational Unit’s properties and set quotas and restrictions. This also sets a default value for any new users added to that Unit.
Click here to view the Print Manager Plus Organizational Units interface.
Features include:
View Organization Unit Name, Domain Name, Default Account Balance, Default Restrictions, Default Update Schedule.
Search Organization Unit name and strings.
Set an account with unlimited printing, Quotas, and Restrictions.
Set an account with multiple balances per printer groups.
Client Billing Tab
The Client Billing Tab allows the Administrator to add new Clients, Projects, Accounts, and Matter Codes. This can be done manually or by an Import feature. Custom passwords may also be added to an individual accounts.
The Tab displays Client Name, Account Expense, Pages Printed, and Security. Accounts added here will display in the Authentication module on the users workstation for billing purposes.
Click here to view the Print Manager Plus Client Billing interface.
Features include:
Add New Account.
Import Account list.
Edit Account
Delete Account
Reset Counter
Printers Tab
The Printers display allows the Administrator to view and edit printer properties and set page costs and restrictions.
Click here to view the Print Manager Plus Printers interface.
Features include:
View Printer Name, Domain Name, Printer type, Cost per page/inch, Pages printed, Operating Expense, Restrictions, Printer group.
Search Printer name and strings.
Set Default printer page costs.
Assign printer type as Standard (LaserJets, InkJets) or Large Format Printers.
Assign individual page cost.
Assign advanced page cost by paper size, B/W, Color, Duplex discounts.
Supports any paper size by inch and metric.
Assign Printer Groups.
Assign Printer Restrictions.
Assign Print Job Verification.
Print Servers Tab
The Print Servers display allows the Administrator to view all print servers and workstation connected printer agents remotely across an entire enterprise.
Click here to view the Print Manager Plus Print Servers interface.
Features include:
View Print Server Name, Domain Name, Type, Status, Master/Slave, and License Information.
Search Print Server name and strings.
Stop, Start, and Restart the Print Manager Plus service remotely.
Edit license key remotely.
Reporting Tab
Print Manager Plus uses a built in Crystal Reports viewer. The Standard Edition of Print Manager Plus has over 100 built in pre-made reports and graphs. The reports interface is laid out by reports categories and can easily be navigated.
Features include:
Over 100 pre-made reports and graphs.
Date and Time Value Range.
Reports by String Search.
Add Report Title.
Detailed and Summary Reports with drill down capabilities.
Print Reports or Graphs
Zoom In or Out of Reports and Graphs.
Over 17 export options including: PDF, Html, Rpt, Word, Excel, RTF, CSV, TXT.
File destinations include: Disk File, Application, Lotus Domino, Exchange, MAPI.
Click here to view a list of all Reports and Graphs.
Advanced Features
Print Manager Plus offers other advanced administrative features and shortcuts for database administration and product utilization.
Features include:
Database Maintenance:
List and purge orphaned Users.
List and Purge orphaned Groups.
List and Purge orphaned Servers.
Purge all print transactions.
Purge all print transactions by date.
Advanced Settings:
Set maximum database log records.
Database refresh timer.
Allow Negative balances.
Print Job cleanup timer. Deletes print jobs left in the print queue.
Add, Remove, or Modify Paper Types for all printers.
Turn on/off Citrix or Terminal Services support.
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Agents and Options
We offer our customer additional Agents and Options to use with Print Manager Plus. Below is a list of these with all additional features that are included.
Some of these agents are free and can be downloaded and used with your purchase of Print Manager Plus. The Workstation Connected Printer Agent and the Release Station Option are charged for. Call or check our online pricing for licensing information.
Add Credits Option
This option allows an Administrator to add credits or set unlimited printing to a User Account being monitored by Print Manager Plus. There are also two search options that will show users by drop down menu or a text search of the name can be done to find a specific user.
The program is web based and can be installed on your IIS Server with a simple installation option.
This program is given to our customers at NO CHARGE
Click here to view the Add Credit Option interface.
Authentication Module
Requirements: Installs on Windows NT/2000/XP/Vista Workstation and Macintosh OSX, Runs with Print Manager Plus 2008 Client Billing and Authentication FULL, SBE, and SOHO versions only.
This application is only shipped with Print Manager Plus 2008 with Client Billing and Authentication. The Windows or Macintosh version of the Module installs on the workstations that you would like to authenticate printing from. The program can be manipulated by the Print Manager Plus service to change based on the authentication permissions you set for the user.
The Authentication Module can be installed on as many workstations as the customer needs. The product is given at NO CHARGE.
Print Manager Plus takes print management to a new level with robust client billing and authentication features. Below are some examples of these features.
Client Billing Verification and Authentication Settings
Client Billing Verification and Authentication settings are specified on a per Print Printer basis. You can access these settings by opening the properties of each printer within the Printers Tab. You will find these settings under the Authentication tab for each printer. Below is a description of each option available. Print jobs will be paused in the print queue awaiting authentication from the user.
Client Billing Print Job Verification Only (View Screenshot)
The Authentication Module will popup showing the print job information. The user will have the option to select a Client Account to bill the print job to, or delete the print job. (Client Accounts and passwords are specified and configured under the Client Billing tab)
Client Billing Print Job Authentication by Client Account Password Only (View Screenshot)
The Authentication Module will popup showing the print job information. The user will have the option to select a Client Account to bill the print job to, or delete the print job. This will also require the user to authenticate by entering the Client Account password if one is set for that Client Account. (Client Accounts and passwords are specified and configured under the Client Billing tab)
Client Billing Print Job Authentication by User Password Only (View Screenshot)
The Authentication Module will popup showing the print job information. The user will have the option to select a Client Account to bill the print job to, or delete the print job. This option will require the user to enter their password (as specified within Print Manager Plus within the Users tab).
Client Billing Print Job Authentication by User Name and User Password Only (View Screenshot)
The Authentication Module will popup showing the print job information. The user will have the option to select a Client Account to bill the print job to, or delete the print job. This option will require the user to authenticate by entering their username and password (as specified within Print Manager Plus within the Users tab).
Account Creation Checkbox (View Screenshot)
At the bottom of this tab, a box is listed which allows the user to create a new Client Account from their Authentication Module. If a user adds an account, it will automatically be added to Print Manager Plus and can be viewed under the Client Billing tab.
User Verification and Authentication Settings
Print Job Verification Only (View Screenshot)
When this is selected, the Authentication Module will popup showing the print job information including total pages and job cost.
Authentication by Password Only (View Screenshot)
The Authentication Module will popup showing the print job information. The user will be prompted with the option to Print or Delete job. This option will require the user to enter their password (as specified within Print Manager Plus within the Users tab).
Authentication by User Name and Password (View Screenshot)
The Authentication Module will popup showing the print job information. The user will be prompted with the option to Print or Delete job. This option will require the user to authenticate by entering their username and password (as specified within Print Manager Plus within the Users tab).
End User Inquiry Tool
Requirements: Installs on Windows NT/2000/XP/Vista Workstation.
This application is designed to assist the end user in understanding what is occurring with their printing. The Tool installs on Windows workstations allowing them to view their current balance; it will also notify them when and why a print job has been restricted. When installed on the workstation it will only reside in the Task Tray located in the bottom left hand corner. The User can mouse over it, or double click on it to view their balance information.
As mentioned above, the program serves a dual purpose. It can be used to receive pop-up messages from the Print Manager Plus Service. This will only occur if the Microsoft Messenger Service on the Server and Workstation are turned off, if not Print Manager Plus will automatically use the Microsoft Messenger Service to send its pop-ups.
The End User Inquiry Tool can be installed on as many workstations as the customer needs. The product is given at NO CHARGE.
Compatibility
There are Web Based versions available allowing Macintosh and Linux users to go to a web page to check their balance. Popup notifications can also be relayed to Macintosh clients, please see 'Authentication Module' for more information on this.
Click here to view the End User Inquiry Tool interface.
Release Station Option
Requirements: Installs on IIS Server running on your print server only .NET, SP 1, Runs with all Print Manager Plus 6.0 versions.
This option provides several key features listed below:
Holds Jobs for Review and Release: Administrators or Users can view jobs held in the print queue by Print Manager Plus, and release or delete them.
Print Jobs can be released based on:
User Name
Workstation
Document Name
Printer Name
Pages
Time Submitted
Job Cost
Page Size
Color
Duplex
Allows end user print jobs to be held, until that user logs in with their Active Directory Account to review and release their own print jobs when ready or at the print station.
Allows users to pay for print jobs, or add balance with a Credit Card via PayPal merchant services.
Can be used as a pay station for a Library, Computer Lab or other setup where print jobs need to be held and reviewed or until they are paid for.
The program is web based and can be installed on your Print Server within IIS with a simple installation option. There is a charge for this product. Only one license must be purchased for the entire site.
Click here to view the Print Manager Plus Release Station interface.
Remote Report Viewer
Requirements: Installs on Windows NT/2000/XP/Vista Workstation.
This application based product can be installed on a workstation and allows the user to connect to the Print Manager Plus database remotely. It will allow the user to run any report Print Manager Plus provides and export or print the report.
The Remote Report Viewer can be installed on as many workstations as the customer needs. The product is given at NO CHARGE.
Click here to view the Remote Report Viewer interface.
Workstation Connected Printer Agent
Requirements: Installs on Windows NT/2000/XP/Vista Workstation.
This application based product can be installed on a workstation and allows the Administrator to Monitor, Quota, and Restrict printing on the locally attached printer and any users printing to that workstation connected printer.
This tool is great for companies that have locally attached workstations that they cannot monitor or Large Format Printers that they do not want to send large print jobs over the network to through their print server.
Once the product is installed on the workstation the Workstation Connected Printer Service will appear under the services tab in Print Manager Plus. Also all printers locally attached to that workstation will appear under the printers tab. The local service can be Stopped, Started, and Restarted remotely. The service can also be updated remotely using E-Update.
There is a charge for this product. It is licensed per workstation with a locally connected printer.
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